Finding and retaining a competent Bid Administrator is often a formidable challenge. Yet, it’s absolutely critical to avoid falling at the initial hurdles of opportunity identification, bid compliance, and pre-qualification.

At Alavon Consultants, we developed our Bid Administration Service (BAS) in conjunction with our clients to directly address this fundamental need.

Our BAS is a comprehensive solution designed to streamline all administrative aspects of your bid process, freeing your team to focus solely on winning contracts.

Here’s what our BAS entails:

• Daily Opportunity Monitoring: We diligently scan public portals and tender sites daily for relevant opportunities.
• Opportunity Flagging: We identify and flag opportunities aligning with your specific criteria daily, ensuring you never miss a potential contract.
• Bid Tracking Tool Updates: We keep your bid tracking tools and sheets updated with real-time status information.
• Portal Management: We handle restricted access portals, including registration, updates, and mini-competition notifications.
• Tender Document Access: We navigate complex portals to provide easy access to all essential tender documents.
• Bid/No-Bid Support: We download, collate, and summarise key procurement documents, highlighting critical points and potential red flags to aid your decisions.
• Client Message Distribution: We download, collate, and distribute client messages and documents from various portals.
• Information Storage: We help you to store all relevant bid information in an accessible format for tight submissions.
• Portal Maintenance & Registration: We manage portal maintenance, keeping your details updated and assisting with new portal registrations.